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Open / Close Drawer

  • Updated

The cash drawers are used within your dealership to receive deposits and money from customers. Verifying your drawer amount helps ensure that transactions were rung correctly.

Open a Cash Drawer 

Close Cash Drawer

Open a Cash Drawer

  1. Open the Parts & Service module.
  2. Click the Open / Close Cash Drawer option under the Tools menu on the left side of the screen, in the Cashier section.
  3. If you have the appropriate security permissions, you can choose the cash drawer that you wish to open. Most users will be assigned a cash drawer in their security profile that will appear automatically in the Cash Drawer field. 

open_cash_drawer_detail.png

  1. Verify that the opening balance is correct. 
  2. Click the OK button to open the drawer.

Note: Cash drawers are workstation specific. If the dealership has multiple workstations assigned to the same cash drawer, each user will have to follow the same steps at their computer to attach themselves to the main cash drawer. This may give a popup message that the drawer is already open and will be shared:

open_cash_drawer_shared_pop.png

Close Cash Drawer

  1. Select the Home icon in the upper left of any module. This will open the main module window.
  2. Choose the Reporting module from the main menu.
  3. In the Cashiers EOD Reports section, choose which report you would like to run. The most common ones are: Cash Drawer Summary Report, Cash Drawer Transaction Report and Cash Drawer Transaction Report Detail. Clicking over a report in the list will update the right side of the window to show the query screen.

EOD_cashdrawer_transaction_query.png

  1. If you want to view a specific Profit Center, you may select it from the drop down. Leave this field blank to display results from all profit centers.
  2. To view results based on date, you can choose a preset or enter a beginning and ending date.
  3. Select your cash drawer.
  4. If you want to view results in a specific department, you may select it from the dropdown. Leave this blank to show all results.
  5. If you want to view only returns in the drawer, select Yes from the dropdown. Leave this set to No to show all results.
  6. Click the submit button. This will open the report you chose (in step 3) with the parameters you selected.
  7. Review your totals to ensure they are accurate. Your dealership may want you to print one or more of these reports.
  8. Close the reporting window.
  9. Open the Parts & Service module.
  10. Click the Open / Close Cash Drawer option under the Tools menu on the left side of the screen, in the Cashier section. This will open the closing cash drawer screen.

close_cash_drawer.png

  1. If you have the appropriate security permissions, you can choose the cash drawer that you wish to close from the dropdown in the upper left of the window. Most users will be assigned a cash drawer in their security profile that will appear automatically in the Select Cash Drawer field. 

close_cash_drawer_detail_top.png

  1. Enter the breakdown of the total number of each bill and coin in your cash drawer (including the amount you began with).

close_cash_drawer_detail_contents.png

  1. Enter the total amount of checks, on-account transactions, coupons, and each credit card payment type into the applicable field.
  2. Verify the cash drawer difference in the lower left is zero after you have counted all your cash, checks and credit card receipts for the day.

close_cash_drawer_detail_cc.png

  1. Choose the Save button in the lower right.
  2. Select the Close Cash Drawer button.

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