Company Settings control how the program handles different features and options. The Accounting tab allows you to set defaults for many different areas of the accounting module.
- Open any module.
- Click over the icon of a person in the upper right of the screen.
- Choose the Settings option from the menu. This will open a screen where you can apply settings at different levels.
- Verify that you are viewing the Company Settings tab.
- Click the Accounting subtab on the left side of the screen. This will show the available options.
GL Current Month
The current month as set in the accounting module will show in this field. Optionally, you can update the current month here.
GL Current Year
The current year as set in the accounting module will show in this field. Optionally, you can update the current year here.
Fiscal Difference
This is only used if your fiscal year is not January through December. Calculate the calendar month, then subtract 1 to equal the fiscal year. For example, if your fiscal year begins in March (3), subtract 1, then enter 2 in this field.
AR Statement Comment 1,AR Statement Comment 2
Enter text here to show at the bottom of AR Statements.
Acct. Updates Master Inv.
Check this box to delete F&I inventory information and repopulate with what is shown in accounting.
| IMPORTANT: Selecting this option will delete information. This information cannot be recovered! |
View Acct. Trans in Inv.
Check this box to view accounting transactions in unit inventory.
Note: This option only works if the Accounting Updates Master Inventory option is not checked.
Include Secondary Sold Unit Audit
The program warns you when when you have sold units that have floorplan amounts owed on them. Units with a zero inventory balance in accounting are considered sold. Check this box to also include units whose sold box is checked.
Don't Consolidate Warranty Trans
(Normally Unchecked) Check this box if your dealership needs warranty claim transactions broken out in detail by job.
Send Service Estimates To Accounting
Check this option to have estimates show in the unit's accounting transactions. If unchecked, estimates will show as a placeholder in the unit's vehicle transactions.
Don't Automatically Recalculate Posted Deals When Unit Cost is Changed
Check this box to not allow completed deals to update unit costs if those costs change.
Post Part Adjustments By Batch
Check this option if you want part adjustments to be posted by running the tool in accounting. Leaving this box unchecked will automatically allow part adjustments to post one at a time to accounting.
Laser Checks
Check this box if you will be printing checks on a laser printer. Uncheck this box to use a dot matrix printer.
Blank Stock Checks
Check this option if you will print checks on blank stock.
AR Late Fee Days
Enter the number of days before late fees are processed. For example, if you enter 30, late fees will begin processing on day 31.
Use Advance Pay on Account in P&S
Check this box to have on-account transactions automatically apply to the customer. These transactions, credit limits, etc. will display on the customer's AR info tab. Uncheck this box to show a popup when cashing out an on-account payment, requiring selecting the entity and GL account.
Auto Post Physical Variance
Check this option to have the program create the variance transaction when a physical inventory count is posted.
Auto Balance Intercompany
(Multilocation) Check this box to have the program automatically create transactions to balance transactions between companies.
Post PS Tickets on Close
Check this option to have parts and service invoices post to accounting when they have been closed.
Lock Posting in Restricted Months - If Lock Posting in Restricted Months is checked, most manual posting on or before the below restricted month and year is disallowed.
Check this box to disallow manual posting on the month and year you specify below. All previous months will also be restricted even if the month is open. This does not affect Y1, Z1, or automatic transactions.
Restricted Month
Enter the month that you want to restrict.
Restricted Year (4 digits)
Enter the year that you want to restrict.
GL Default Accounts
| IMPORTANT: GL accounts are automatically filled into these GL account fields based on our best-practice database. Please be careful if you choose to make changes! Changing these GL accounts can negatively impact how the program works for your dealership. |
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Service Cash Clearing Acct Parts Cash Clearing Acct Finance Cash Clearing Acct Rental Cash Clearing Acct State Sales Tax - GL Acct Sales Tax Expense - GL Acct County Sales Tax GL - Acct City Sales Tax GL - Acct Warranty Rec Acct Number A/P Discounts Earned GL Acct. Retained Earn GL Adjustment Acct AR Late Fee Sale Acct Default AR Account Type Default AP Account Type Default AP Acct Default AR Acct Unit Inv. Inter-Company Transfer Unit FP Inter-Company Transfer Inter-Company Transfer GST Purchase Acct GL Internal Estimate Floorplan to AP Acct Receiving Tax Acct Receiving Tax Sec. Acct Service WIP Acct Zero Dollar Invoice GL P&S Suspense Acct Drop Ship in Process Receive in Process Standard Cost GL Acct RTD GL Acct MFG Rebates Revenue MFG Rebates AR |
1000 1000 1000 1000 2200 (blank) 2210 2210 1140 5200 3410 8830 5210 O O 2100 1100 1390 3390 (blank) (blank) (blank) 2140 (blank) (blank) (blank) 8830 (blank) (blank) (blank) (blank) (blank) (blank) (blank) |
AR Disclaimer
Enter disclaimer text that you want to show on AR invoices.