Company Settings control how MotilityAnywhere manages features and options. The Accounting tab allows default settings for different areas of the accounting module.
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Open any module.
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Click the Settings icon.
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Choose the Settings option from the menu.
The Settings screen displays.
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Verify that you are viewing the Company Settings tab.
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Click the Accounting subtab on the left side of the screen.
The following options for defining company settings are available.
GL Current Month
The current month set in the accounting module displays in this field. The current month can be updated in this field.
GL Current Year
The current year set in the accounting module displays in this field. The current year can be updated in this field.
Fiscal Difference
This is only used if your fiscal year is not January through December. Calculate the calendar month, then subtract 1 to equal the fiscal year. For example, if your fiscal year begins in March (3), subtract 1, then enter 2 in this field.
AR Statement Comment 1, AR Statement Comment 2
Enter text here to display at the bottom of AR Statements.
AR Late Fee Days
Enter the number of days before late fees are processed. For example, if 30 is entered, late fees will begin processing on day 31.
Laser Checks
Select this check box to print checks on a laser printer. Clear this check box to use a dot matrix printer.
Blank Stock Checks
Select this check box to print checks on blank stock.
Lock Posting in Restricted Months*
Select this check box to prevent manual posting of the month and year specified below. All previous months are restricted even if the month is open. This does not affect Y1, Z1, or automatic transactions.
Restricted Month
Enter the restricted month.
Restricted Year (4 digits)
Enter the restricted year.
Acct Updates Master Inventory
Select this check box to clear F&I inventory information and repopulate with information displayed in accounting.
| IMPORTANT: Selecting this option will delete information. This information cannot be recovered. |
View Acct Trans in Inventory
Select this check box to view accounting transactions in unit inventory.
Note: This option only works if the Accounting Updates Master Inventory option is not selected.
Include Secondary Sold Unit Audit
A warning will display when there are sold units containing unbalanced floorplan amounts. Units with a zero inventory balance in accounting are considered sold. Select this check box to also include units whose sold box is checked.
Don't Consolidate Warranty Trans
Select this check box if the dealership needs detailed warranty claim transactions.
Send Service Estimates To Accounting
Select this check box to have estimates display in the accounting transactions for the unit. If this check box is clear, estimates display as a placeholder in the vehicle transactions for the unit.
Don't Automatically Recalculate Posted Deals When Unit Cost is Changed
Select this check box to prevent completed deals from updating unit costs if costs change.
Default Accounting Transactions As Not Posted
Select this check box if accounting transactions should not be automatically posted.
Post Part Adjustments By Batch
Select this check box for part adjustments to be posted by running the tool in accounting. If this check box is clear, part adjustments are automatically allowed to post one at a time to accounting.
Use Advance Pay on Account in P&S
Select this check box to have on-account transactions automatically apply to the customer. These transactions, credit limits, etc. will display on the customer's AR info tab. Clear this check box to display a window when cashing out an on-account payment, requiring selecting the entity and GL account.
Auto Post Physical Variance
Select this check box to create a variance transaction when a physical inventory count is posted.
Auto Balance Intercompany
(Multilocation) Select this check box to automatically create transactions to balance transactions between companies.
Post PS Tickets on Close
Select this check box to use a suspense account and post invoices before they are cashed out.
GL Default Accounts
| IMPORTANT: GL accounts are automatically entered in these GL account fields based on our best-practice database. Changing these GL accounts can negatively impact how the program works for your dealership. |
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Service Cash Clearing Acct Parts Cash Clearing Acct Finance Cash Clearing Acct Rental Cash Clearing Acct State Sales Tax - GL Acct Sales Tax Expense - GL Acct County Sales Tax GL - Acct City Sales Tax GL - Acct Warranty Rec Acct Number A/P Discounts Earned GL Acct. Retained Earn GL Adjustment Acct AR Late Fee Sale Acct Default AR Account Type Default AP Account Type Default AP Acct Default AR Acct Unit Inv. Inter-Company Transfer Unit FP Inter-Company Transfer Inter-Company Transfer GST Purchase Acct GL Internal Estimate Floorplan to AP Acct Receiving Tax Acct Receiving Tax Sec. Acct Service WIP Acct Zero Dollar Invoice GL P&S Suspense Acct Drop Ship in Process Receive in Process Standard Cost GL Acct RTD GL Acct MFG Rebates Revenue MFG Rebates AR |
1000 1000 1000 1000 2200 (blank) 2210 2210 1140 5200 3410 8830 5210 O O 2100 1100 1390 3390 (blank) (blank) (blank) 2140 (blank) (blank) (blank) 8830 (blank) (blank) (blank) (blank) (blank) (blank) (blank) |
AR Disclaimer
Enter disclaimer text to display on AR invoices.