Motilityanywhere offers a utility that will allow you to create a batch entry to write-off balances either by date or amount. Use this tool to write off AR balances that will not be received.
- Open the accounting module.
- Under the Tools menu on the left side of the screen, select the AR Write-offs option in the Accounts Receivable section.
- The writeoff transaction date will default to today’s date. If you need to change this to be a different date, click the small calendar icon.
- If your dealership has multiple companies, you can choose a single company from the dropdown. This will limit the write-offs to solely that company.
- In the Writeoff Amounts Under field, enter the amount. Any amount lower than what you enter here will be included in the AR write-off process.
- In the AR Account number field, fill in the accounts receivable GL account number from which you are looking to write-off entries.
- If your dealership has multiple profit centers, you can choose a single profit center from the dropdown. This will limit the write-offs to owed amounts for only that profit center.
- Enter or select a date if you wish to only write off transactions that were entered before that specific date.
- You can choose to either write off the entire entity balance or the ending balance.
- Enter the write-off expense GL account that will be used to balance the transaction.
- If you are writing off the AR amount for a single entity, enter the entity number. If you wish to email the entity, select the envelope button. To view the entity’s record, click the V button.
- Once you have filled out the fields as desired, click the Process button. A reference number is automatically generated and displayed when you have completed the write-off steps.
- Click the X in the upper right of the window to exit.
- After processing, you can view, modify, or delete the transactions.